Who it's for
You do not have to be an accountant to use this, and if you are one, you run your whole client base on it. Either way you have to be able to read what it says — and that is exactly where most packages fall short.
Booxx is built for business owners in the Netherlands who keep their own books — sole traders, partnerships and small limited companies — and for the accounting practices that do that work for them. Where the package differs from other Dutch packages is business owners who do not read Dutch: Polish, Hungarian and Romanian entrepreneurs in the Netherlands, and anyone working in English. For them the entire application is translated, including the ledger accounts and the explanations of the VAT boxes, while the bookkeeping underneath simply follows Dutch rules. A practice runs every client from a single work list and can let a client work alongside them in their own language.
You send invoices, you have costs and every quarter VAT has to go out. You have no accountant and you don't want one. What you need is for it to be right and not to eat your evenings.
You work here, you invoice here and you have to file here — but the language of bookkeeping isn't yours. Every package says "multilingual" and means the menus. Here it means your whole set of books.
A current account with the director, fixed assets with depreciation, a year-end close and annual accounts. And often a sole trader alongside it that has to stay separate.
Four months flat out and eight months quiet. Your records still have to be kept for seven years, and most packages make you pay all year round for that.
You keep the books for dozens of sole traders and small companies. Most of your time goes not into the bookkeeping itself but into working out who needs attention first — and some of your clients do not speak Dutch.
Not because a menu is hard, but because bookkeeping terms are precise. If you can't read the difference between "deferred income" and "accrued income", you post to the wrong account — and you find out when the return doesn't add up.
Polish entrepreneurs are the largest group of foreign self-employed workers in the Netherlands, mostly in construction, transport and agriculture. The paperwork is nearly always the part that gets left.
PolskiRomanian entrepreneurs work here largely as self-employed contractors in transport, construction and services — often with clients in several countries, and therefore with reverse charge and EU sales lists.
RomânăHungarian entrepreneurs turn up in construction, engineering and retail. A smaller group, an equally real problem: everything that counts for tax is written in Dutch.
MagyarIf you work in English — as an expat, as a freelancer with foreign clients, or simply because that's your working language — the whole set of books runs in English, including the invoices you send.
EnglishThe same application, with a layer around it for anyone running several sets of books side by side.
An accounting practice does not work in one set of books but in dozens at once, and every morning the question is the same: where is the work. The work list answers it as a list — per client, the VAT status of the last closed period, the bank lines still to be matched, the documents waiting to be validated and the reconciliation checks showing red, with the most pressing at the top. Click a counter and you land directly on that work instead of navigating there first.
Per client you see the VAT deadline, the bank lines to be matched, the documents to validate and the red reconciliation checks. An overdue return weighs heaviest and therefore sits at the top.
You enter a set of books with your own account. No shared passwords, and every action keeps a name against it. Per staff member you set which clients they may see.
Chart of accounts, journals and VAT codes are configured once at practice level. Every new client starts from those, and a client who needs something of their own deviates without the rest shifting along.
Your client keeps access to their own books and works there in Dutch, English, Polish, Hungarian or Romanian — even when you do the work in Dutch.
Sign clients up through your own referral link and you receive a recurring share of what they pay, for as long as they stay. Of those clients you see only the metadata, never their bookkeeping.
If you don't do it yourself, you typically pay an accounting practice €75 to €150 a month. That is often worth the price: you are buying expertise, and someone who notices when something is off. Where it goes wrong is the middle road — putting it off until just before the deadline, handing over a shoebox, and paying a penalty on top of the hourly rate. This package serves both sides of that choice. Do it yourself and it costs €19 a month, with a ledger that knows the Dutch rules, in your own language. Have it done and your practice works in this same system while you simply look along, instead of getting a folder back once a year.
Yes. The rules live in the software, not in the language. Your ledger follows the Dutch reference chart of accounts, your VAT worksheet has the tax office's boxes and your audit file meets the requirements — it's just all described in your language.
Yes, and that's the point. The language of your screen and the language of your invoice are separate; you set per customer which language they receive their invoice and reminders in.
Yes. You put several sets of books under the same login and switch with one click. They stay strictly separate: figures from one never turn up in the other's reports.
By creating your books: legal form, start date and whether you're VAT-registered or fall under the small business scheme. After that your ledger is ready and you can send your first invoice. Already have books? Import them as an audit file.
Create a set of books, send your first invoice and see whether it works for you. The free plan asks for no payment method, so there is nothing to cancel later.
Free plan · no payment method needed · cancel monthly